Reply to: PAYE and NI question

[NotAllThere]

The thread won't be deleted, nor the posts within it. No one knows who you are, so there really is no need. I'm sorry this turned into a witch hunt. I'll close the thread now. I think amidst the accusations there is some useful information for you.

[eek]

I hope people are not accusing my accountant then accusing me, or if you don't accusing people then you feel something wrong? There is no partner involved, the accountant simply think another document number is NI, people made mistakes, that's it. I am not happy with it, but it doesn't mean anyone can turn clock back. As said, will update it think that will work. Can anyone delate this topic so that no further people can accuse, point finger etc or be mean? no one is illegal, no one is a partner of anyone, no one lies, employee is hired to serve the company. I have no idea why there are so many people think dark side. PLEASE anyone help delate this whole topic and I regret so much asking help here.

I'm sorry but that makes little sense - how can someone confuse something with an NI number.

Either way you asked how to fix it and the fix is simple, you send the next RTI submission with the correct or empty NI field and provided the rti submission has an payroll id it’s fixed automatically

[Orangecat]

I hope people are not accusing my accountant then accusing me, or if you don't accusing people then you feel something wrong? There is no partner involved, the accountant simply think another document number is NI, people made mistakes, that's it. I am not happy with it, but it doesn't mean anyone can turn clock back. As said, will update it think that will work. Can anyone delate this topic so that no further people can accuse, point finger etc or be mean? no one is illegal, no one is a partner of anyone, no one lies, employee is hired to serve the company. I have no idea why there are so many people think dark side. PLEASE anyone help delate this whole topic and I regret so much asking help here. I can't imagine that internet attract is happening here.

[NotAllThere]

Which part of "We got her NI number wrong and she need to apply for a NI" makes it incompetency - someone somewhere has lied.

Or has completely misunderstood what is going on, using the wrong word, the wrong concept etc. - hence incompetency.

[zonkkk]

What I believe happened and I may be wrong, is that the op just gave money out of the company to their partner because they heard they can do so (read employ their partner) and have done so for 6 months and now at the end of the fiscal year they went to their accountant and said this is what I did and it needs sorting out. There are so many people out there just treating company money as their own, and go to their accountant only at the end of the year, you won't believe it...

Said accountant said OK I'll try - give me your partners NIN... they gave them something and the accountant said that's not a NIN...

[eek]

I tend to assume incompetency on someone's part rather than conspiracy.

Which part of "We got her NI number wrong and she need to apply for a NI" makes it incompetency - someone somewhere has lied.

Given the UK employment laws and the need to check whether someone has permission to work this to me is identical to a whole load of care home issues an end client (large national care home group) want me to add into my systems (there are agencies who are pulling this trick for years moving their workers every 3 months as the truth is discovered)

As I said in my first post the reuse or use of an NI number that isn't yours is very common and given how NI numbers are issued (like confetti on demand) tells me an awful lot.

As for the OPs question you don't need to do that much assuming you are sending a payroll id for the employee updating the NI number should be enough to fix everything that matters (Student loans would be a different matter but you aren't doing that) https://www.dataplanpayroll.co.uk/pa...nge-their-tune has an overview.

[NotAllThere]

Given that you can pay NI without an NI number I find it highly suspicious that you were given an invalid one.

The only reason I’ve encountered people using an invalid one is when they don’t have the right to work in the uk and are trying to avoid explicit checks being made

I tend to assume incompetency on someone's part rather than conspiracy.

[eek]

Yes, 100% sure she has the eligibility to work. NI and eligibility are two different things. Think we will apply for a NI for her and then try to correct it. just want to see if anyone has experience on that. but thanks for the inputs. I think my accountant mentioned she will do early year adjustment for that, hopefully that will work.

Given that you can pay NI without an NI number I find it highly suspicious that you were given an invalid one.

The only reason I’ve encountered people using an invalid one is when they don’t have the right to work in the uk and are trying to avoid explicit checks being made

[Orangecat]

you do know that employing someone without checking their eligibility to work in the UK is against the law?
someone without an NI number is probably the sort of person that is not eligible.

Yes, 100% sure she has the eligibility to work. NI and eligibility are two different things. Think we will apply for a NI for her and then try to correct it. just want to see if anyone has experience on that. but thanks for the inputs. I think my accountant mentioned she will do early year adjustment for that, hopefully that will work.

[NotAllThere]

Can we have a sockie check please?

Done months ago.

[Lance]

As others have said, you should change accountants. Payroll administration is a basic skill all should have, or your accountant should have explicitly told you in their terms of engagement that they will not deal with any payroll enquiries.

you can't sack your brother/cousin though

[ladymuck]

I have one employee, not director, not shareholder. We got her NI number wrong and she need to apply for a NI, anyone has experience on that? what's the best to do for the current PAYE and any negative impact? or once get new NI, process in, should be fine?

When you say, "Wrong NI number", where did you get the NIN from?

The HMRC Taxes Helpline should be able to advise on what's needed to correct this. This affects national insurance contributions and income tax, so randomly putting in a NIN when you didn't have the right number is really rather poor effort on your part.

One separate PAYE question, I plan to pay this employer a bit more this month, she started mid year, given the employee NI contribution is calculated based on monthly threshold, she will pay a lot employee NI contribution this month, but her overall yearly salary is below 9500. Any experience it will get claim back/corrected after year end?

A 30-second Google using the challenging term "refund overpaid NI" led me to this, the very first result. Follow the instructions to check eligibility etc.
https://www.gov.uk/claim-national-insurance-refund

Why are you paying another employer instead of your employee? If you're paying another company, that's not payroll, that's just invoicing.

I have an accountant, just she is not familiar to these questions.

As others have said, you should change accountants. Payroll administration is a basic skill all should have, or your accountant should have explicitly told you in their terms of engagement that they will not deal with any payroll enquiries.

I ringed HMRC many times, mix answer.

If your enquiry to HMRC was as coherent as your post, then that's not suprising.

You need to say, "I payed my employee using an incorrect NI Number, what do you need from me in order to correct the records?" Make sure you have to hand all your PAYE accounting references, the wrong NI number that you used and the correct NI number you should have used.

[Lance]

she need to apply for a NI

you do know that employing someone without checking their eligibility to work in the UK is against the law?
someone without an NI number is probably the sort of person that is not eligible.

[northernladuk]

All, it is very hard to find an accountant who knows everything and people do make mistakes sometimes. I think this is a form that people ask help and check notes on, not to get insult. I saw many people ask help here and get response directly like "why don't you get an accountant, why you did this.. etc" This is not nice. Hence, I mentioned in advance I have an accountant, and not cheap to be honest, but still can't avoid getting useless comments like "I don't believe you, hire another accountant". It is not fair to the accountant that once they don't know anything or make a mistake, you just fire them, they are human too, just like you and me. If you know an accountant that's that is super good and willing to communicate and explain their steps(instead of doing things for directors on their own), it would be beneficial for me and others on this form to know as well.

To answer the questions on NI, my employee never had a NI number, hence, need to apply for one. We thought another number is her number, but it wasn't. HMRC one call said it can be fixed once get new NI number, on another call said it can't be relocated. And yes, there is NI payment for this employee (employee contribution).

Utter rubbish. An accountant is a highly qualified professional. You pay good money for that service. If an accountant can't do the basics of setting one employee up then you want to move on. Not only should they know it they should have done it a thousand times over. An accountant that cannot set someone up on payroll is not an accountant. If they can't get this right then what else are they going to mess up so you need to go. What pay for a service so if you aren't getting the service you find another.

So if your employee never had an NI it's your kids is it? As usual, only half the facts are included because the whole thing is an utter sham.

That said, reading this and your previous responses it's just trolling anyway.

[Orangecat]

All, it is very hard to find an accountant who knows everything and people do make mistakes sometimes. I think this is a form that people ask help and check notes on, not to get insult. I saw many people ask help here and get response directly like "why don't you get an accountant, why you did this.. etc" This is not nice. Hence, I mentioned in advance I have an accountant, and not cheap to be honest, but still can't avoid getting useless comments like "I don't believe you, hire another accountant". It is not fair to the accountant that once they don't know anything or make a mistake, you just fire them, they are human too, just like you and me. If you know an accountant that's that is super good and willing to communicate and explain their steps(instead of doing things for directors on their own), it would be beneficial for me and others on this form to know as well.

To answer the questions on NI, my employee never had a NI number, hence, need to apply for one. We thought another number is her number, but it wasn't. HMRC one call said it can be fixed once get new NI number, on another call said it can't be relocated. And yes, there is NI payment for this employee (employee contribution).