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Client wants to relax invoice frequency

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    Client wants to relax invoice frequency

    I'm a few weeks into a direct contract and between myself, their HR guy and lawyer we agreed a contract which allowed for weekly invoices and 28 day payment terms, no timesheet.

    Since starting I've confirmed they only do two payment runs a month(mid and end). Now the hiring director has said weekly is a pain as he travels a lot and invoices are processed in paper form - printed, signed, passed to procurement - and if he's honest he assumed invoices would be monthly.
    I'm inclined to accept the request, going to suggest twice monthly, as this is a could be a very good long term gig.
    I'm left to my own devices on a day to day basis, speak with the director on a weekly basis, but I'm wondering whether I need to protect myself by issuing a weekly timesheet for the director to approve.
    Would this timesheet hold any weight if there was an issue further down the road?
    If so, does the timesheet need to state anything specific or can I grab a relevant timesheet of the web?

    #2
    Timesheet sounds like a good idea - assuming the director or someone suitable would sign it off weekly. If it's only getting signed off as often as you're invoicing, what's the point?
    The greatest trick the devil ever pulled was convincing the world that he didn't exist

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      #3
      Why don't you just don't properly and do a monthly invoice that matches a signed tinesheet and bobs your uncle. Sounds like a right bloody mess.

      How big is the company and how sure are you they are going to pay.

      There is another thread mentioning weekly pay and Elliegirl is all giddy and happy about it. I just don't get it. As long as you are happy with the exposure to the agent who cares when you get paid?
      'CUK forum personality of 2011 - Winner - Yes really!!!!

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        #4
        Originally posted by northernladuk View Post
        Why don't you just don't properly and do a monthly invoice that matches a signed tinesheet and bobs your uncle. Sounds like a right bloody mess.

        How big is the company and how sure are you they are going to pay.

        There is another thread mentioning weekly pay and Elliegirl is all giddy and happy about it. I just don't get it. As long as you are happy with the exposure to the agent who cares when you get paid?
        This +1. Happiness and confidence is key.
        The Chunt of Chunts.

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          #5
          Originally posted by TheBA View Post
          I'm a few weeks into a direct contract and between myself, their HR guy and lawyer we agreed a contract which allowed for weekly invoices and 28 day payment terms, no timesheet.
          Originally posted by northernladuk View Post
          Why don't you just don't properly and do a monthly invoice that matches a signed tinesheet and bobs your uncle. Sounds like a right bloody mess.

          How big is the company and how sure are you they are going to pay.

          There is another thread mentioning weekly pay and Elliegirl is all giddy and happy about it. I just don't get it. As long as you are happy with the exposure to the agent who cares when you get paid?
          Unless I misread the original post it is direct with no agent involved.

          Per NLUK signed timesheets would probably go a long way to sorting out the issue.

          It all depends on your attitude to credit risk. As you say they do 2 payment runs a month I'd see if they'll compromise on twice monthly invoicing (as you suggest) to keep the credit risk to a minimum.
          Last edited by ShandyDrinker; 28 October 2016, 08:13.

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            #6
            Originally posted by northernladuk View Post
            Why don't you just don't properly and do a monthly invoice that matches a signed tinesheet and bobs your uncle. Sounds like a right bloody mess.

            How big is the company and how sure are you they are going to pay.

            There is another thread mentioning weekly pay and Elliegirl is all giddy and happy about it. I just don't get it. As long as you are happy with the exposure to the agent who cares when you get paid?
            Why don't you read an opening post properly? It's not as if Bee wrote it.
            The greatest trick the devil ever pulled was convincing the world that he didn't exist

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              #7
              Think more business to business. And less like a jobbing contractor.

              At the start of each month get a PO for 1 month of services.
              Invoice weekly as you deliver services (get something signed though even if it's a receptionist to say you wree there).
              They can then pay as often as they wish. Probably monthly.

              If you have a PO, some form of proof of delivery (timesheet, delivery note, etc.), and a valid invoice raised after delivery then you have full legal recourse.
              See You Next Tuesday

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                #8
                Originally posted by northernladuk View Post
                There is another thread mentioning weekly pay and Elliegirl is all giddy and happy about it. I just don't get it. As long as you are happy with the exposure to the agent who cares when you get paid?
                I had three months exposure to an agent once. I was not happy about it- was quite stressful. I didn't want to wind up the gig in case they made it hard to get my money out. I got it all in the end. But another colleague told me he lost a couple of months cash when an agent went under in similar circumstances.

                One week pay cycle is perfect. Max loss one week if it blows up. No need to keep the agent sweet. Yes, I know you can go to small claims court but it's hassle.

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                  #9
                  If he's trying to save on pointless admin he probably won't be happy with you waving a timesheet under his nose every Friday.

                  And I can't see much point in worrying about weekly invoices if you have 28 day payment terms.

                  I'm direct; invoice monthly, 28 days, no timesheets. There's a risk of course, but I'm not a student on a summer temp job; it's a business to business relationship.
                  Will work inside IR35. Or for food.

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                    #10
                    I would go for monthly time sheets and invoicing, I can see he's going to bin you at the next renewal if he has to sign weekly time sheets and fortnightly invoices.
                    I'm alright Jack

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