Reply to: Do you bill the initial onboarding period?

[PerfectStorm]

OK but even at home, you're not looking for something else, or working for something else. You're losing billing time waiting for them.

And that's fine if that's what's happening - it's great to be told you can bill, but it's not mandatory and very much name of the game

[psychocandy]

My intuition would be

1) if I was in an office everyday, bill regardless of how slow everything's going

2) you're at home, so probably not, but....

3) if agency says you can, and it is they who will be collecting the money from client after paying you - then go ahead

You have done the right thing in asking

OK but even at home, you're not looking for something else, or working for something else. You're losing billing time waiting for them.

[psychocandy]

OK its slightly different because I guess a lot of people are starting off gigs working from home these days.

In over 20 years I can count on one finger the number of clients who've got things ready to go from day one. It ranges from that to clients who forgot I was starting, taking weeks to get access sorted. It never ceases to amaze me how much money these people waste by not being organised.

If you're on site, it does my head in. Nothing worse than sitting there with nothing to do.

If I was at home, then brill. Top banana.

Would I bill? **** yeah. Of course, try to get things sorted but at the end of the say, if its out of you're control, then its their problem not yours that you're getting paid for nothing.

[psychocandy]

Thanks for all the suggestions. I spoke to the agent just now. I can bill from the start date of the contract. Do not have the luxury to reject the payment, especially after being out of contract for the most part of the year.

Well yeh = agent would go nuts if you decided not to bill. They don't care they just want their cut.

[PerfectStorm]

My intuition would be

1) if I was in an office everyday, bill regardless of how slow everything's going

2) you're at home, so probably not, but....

3) if agency says you can, and it is they who will be collecting the money from client after paying you - then go ahead

You have done the right thing in asking

[win10]

No introductions at all except to the reporting person. They did create my account on day 1 and request a laptop and email. I got the laptop - although a week after the start date. Good signs to bill them?

Sure.
I bill all time, even while shaiting in the office. There is no other way.

[nomadd]

Hi,

Do you bill the initial onboarding period?

B

Yes.

FWIW, I had one "onboarding process" with an Investment Bank drag on for six weeks after the contract start date! In the end, I had to contact a senior director of the Bank to actually get things moving. Just keep the agency and client informed of your complete availability. I got paid; no issues.

[northernladuk]

IMO it's a fine line but if I have been given and am expected to do work then I am on the clock. A started contract means nothing, nor does having the laptop or whatever. That's just getting the tools ready to work nothing more. I mean, how often do we see posts moaning about not having kit when they start. Here we are and the kit has arrived early. Nothing more. I wouldn't have been sitting back all this time though. I would have been pestering whoever to get started and get billing, not hanging around in no mans land doing nothing.

The OP should know if they are expected to work or not. Simple on boarding like meet and greets, getting laptops etc isn't work. I know it's tempting to try bill for this time but you've got to be pedantic here. Have they sent you work to do or have they not. Can't be too hard to work out. If you haven't been given work then get on their case to get some and start billing.

EDIT :

Thanks for all the suggestions. I spoke to the agent just now. I can bill from the start date of the contract. Do not have the luxury to reject the payment, especially after being out of contract for the most part of the year.

Result.

[FIERCE TANK BATTLE]

Has happened to me many many many times and I always bill, but obviously with covid and WFH then it's different than showing up to the office.

I'd probably bill anyway and if they complain then let em have it back. Tends to be the bigger companies that are slow to onboard and they allocate funds based on length of contract etc so the money is already budgeted and it'd probably be MORE of a pain not to invoice.

[zonkkk]

Does the client have an internal timesheet system? Ask them what should you book this time on? If they give you a code, send your agency timesheet to them for approval at the same time.

Invoice and job done.

If not, you don't get paid.

[SussexSeagull]

If you are sitting around twiddling your thumbs and available while they get themselves together then absolutely start billing. If not then logoff, wait for further instructions and don't charge.

There isn't really a third option.

[bbp]

Thanks for all the suggestions. I spoke to the agent just now. I can bill from the start date of the contract. Do not have the luxury to reject the payment, especially after being out of contract for the most part of the year.

[Lance]

What complete nonsense.

The client is paying for my time. If they are wasting it - that's not my problem. Whilst I would start looking for something else I would absolutely bill them for time wasted.

Do you have a contract that states you can charge for work not done?
If you do then you're right.

If you don't, which is highly likely, you may well be able to bill....
but....... Don't be at all surprised if nobody signs your timesheet. And good luck getting paid in that circumstance.

I've been in this position before, and I have billed, but I have also discussed first. If your client isn't going to get paid by their client, they're sure as sh*t not going to pay you.

[cannon999]

talk to the company you're contracted to.
If their client is slow they may well be happy for billing to commence. EThis only works if they can bill the client whilst waiting though.

If you just bill them when they know you've done no work, it could set alarm bells ringing about your ethics.

Pick up the phone and ring your handler.
Be polite but forthright.
I can't advise you what to say as I don't know the full ins and outs. You're going to have to make a judgement call.

What complete nonsense.

The client is paying for my time. If they are wasting it - that's not my problem. Whilst I would start looking for something else I would absolutely bill them for time wasted.

[BigDataPro]

Hi,

I recently signed a contract with a company that works for another client. Although my contract has officially 'started', the company is being incredibly slow in onboarding me. They didn't even mention that there is an onboarding process going on. So, this is my best guess as to why they haven't given me any work yet. Communication is very poor, with my reporting person only interested in responding to what I ask on the text messages- if they feel like it. A call is always cut short.

No email account created yet, got the laptop after a week, no documentation is being sent over to get me up to date, nothing. All my previous works started on day one. So, this is new to me.

Is this fairly common? Do they expect me not to bill for this period? I rejected another opportunity for this and now I might lose billing if that is the case. Can someone please shed some light on this and give me some sanity.

Thanks,
B

In my last role (Agency -> Consultancy -> Client), I was on couple of meetings (30-40 min each) before receiving laptop and then initial setup like email, system access etc took about a week.

Consultancy asked me to invoice but I refused as I didn't do anything and it felt unprofessional.

In short, I didn't bill them.