Reply to: Claiming mileage - and petrol receipts....

[northernladuk]

surely the better ridicule is the fact that after having been told to keep them, not kept them, now needs them, and hasn't got them.
I will happily sell some though. For 20p a mile to be claimed.

Not me my Mrs whos working for a private company and does business travel

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And he's inside so no expenses now so he doesn't have to ignore his accountants advice anymore

[Lance]

Gentlemen, gentlemen. Can we get back to the important point of this post which is to ridicule the OP for asking a numpty question he's already asked once already. Thank you.

surely the better ridicule is the fact that after having been told to keep them, not kept them, now needs them, and hasn't got them.
I will happily sell some though. For 20p a mile to be claimed.

[northernladuk]

What really happened is a bunch of people shared their personal experience, without pretending to be experts. Eventually, one of the experts provided irrefutable back up to what they say. Most of here are experts in certain areas of IT. We still get things wrong. Even factually wrong. I'd hope were humble enough to be challenged by non-experts.

Gentlemen, gentlemen. Can we get back to the important point of this post which is to ridicule the OP for asking a numpty question he's already asked once already. Thank you.

[NotAllThere]

I like the fact we get an accountant who knows what is happening and we still have people posting things that are completely wrong.

here for those people who are arguing otherwise is hmrc internal guidance

https://www.gov.uk/hmrc-internal-man...t-tax/vit55400

What really happened is a bunch of people shared their personal experience, without pretending to be experts. Eventually, one of the experts provided irrefutable back up to what they say. Most of here are experts in certain areas of IT. We still get things wrong. Even factually wrong. I'd hope were humble enough to be challenged by non-experts.

[Lance]

I like the fact we get an accountant who knows what is happening and we still have people posting things that are completely wrong.

and the first answer in the thread said the same....

[eek]

As others have said, it's to claim the VAT back on the mileage. You just need receipts to cover at least the VAT that's reclaimed.

I like the fact we get an accountant who knows what is happening and we still have people posting things that are completely wrong.

here for those people who are arguing otherwise is hmrc internal guidance

https://www.gov.uk/hmrc-internal-man...t-tax/vit55400

[NotAllThere]

This is what happens when the only mod on the site isn’t based in the UK

At least I know I'm not the only mod on site.

When I did contract in the UK, I did reclaim VAT.

Anyway here it say.
From 1 January 2006, you must retain invoices issued to your employees when the fuel is delivered to them. This can be a full VAT invoice or a less detailed VAT invoice. Input tax may only be claimed on the cost of fuel for business use in making taxable supplies. As such, the invoices only need to cover this amount.

I just wonder how hard it would have been for you to find that, point PS and me at it - you know, be helpful like you normally are, instead of sniping?

[LondonManc]

Whenever I've claimed mileage in the past it's been on a personal vehicle. Claiming fuel receipts has been on a rental car or when borrowing someone else's company car.
Typically they give it you full and you provide receipts to cover what you've put in.

If it's a pass-through to client, then it will depend what the client have agreed. They may simply want the receipts as proof of mileage (having no doubt been asked to do so by compliance/AML policy) incurred.

The laws are very clear on the HMRC website and anything over and above that will probably, as I said, be about AML/arse-covering.

[eek]

then either your employer wasn't claiming perfectly legitimate VAT back on business miles, or they didn't feel they'd have to prove it. I have done (collected and provided receipts) in at least two permie roles, and my accountant expects them for my LTD.

This is what happens when the only mod on the site isn’t based in the UK and so hasn’t got a clue how the UK now works

we see it here when talking about a technical VAT issue and I’ve seen it elsewhere where he was talking about working via an umbrella company

[Lance]

AFAIK they only need it if they're reimbursing the actual costs of travel. If they're reimbursing the standard mileage rates, then there are no receipts - just a log. They can't claim VAT back for petrol unless the petrol has actually been used for business. Seems a bit dodgy to me. But much of what you and yours do falls into that category.

Best case - they just want some evidence that expense has been incurred. In 14 years of permiedom I've never encountered this requirement.

then either your employer wasn't claiming perfectly legitimate VAT back on business miles, or they didn't feel they'd have to prove it. I have done (collected and provided receipts) in at least two permie roles, and my accountant expects them for my LTD.

[northernladuk]

Yep me neither.....

Yes you have.

Even though I claim mileage allowance, accountant has said I need to keep receipts for petrol just to prove I did physically put fuel in the car !!!!! Dont understand that since I'm flat rate registered as well so VAT doesnt come into it either.
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[Craig@Clarity]

As others have said, it's to claim the VAT back on the mileage. You just need receipts to cover at least the VAT that's reclaimed.

[psychocandy]

I think you will find they will want more than 1 receipt.

I was told years ago that I needed enough receipts to cover the fuel consumption for the miles being claimed. Which is probably 3 receipts for 1000 miles

Thats just it - one receipt needed per month - which is about 1000 miles.

[psychocandy]

AFAIK they only need it if they're reimbursing the actual costs of travel. If they're reimbursing the standard mileage rates, then there are no receipts - just a log. They can't claim VAT back for petrol unless the petrol has actually been used for business. Seems a bit dodgy to me. But much of what you and yours do falls into that category.

Best case - they just want some evidence that expense has been incurred. In 14 years of permiedom I've never encountered this requirement.

Yep me neither.....

[northernladuk]

Talking of feckless idiots..

Never in all my years, as a contractor, or employee have I ever had to stump up petrol receipts.

One of them asked exactly this in 2011 and was told by his accountant to keep them. Never having to stump them up doesn't necessarily mean you shouldn't keep them.
https://forums.contractoruk.com/acco...allowance.html