Reply to: Expense claim at different/temporary client site

[TheCyclingProgrammer]

Sigh 2 pages, this was answered in the first response

As long as you don’t spend 40% or more of your time at any location then you can claim expenses when over 24 Months

OP hasn’t spent more than 24 months at either of the other sites anyway.

[Major Hassle]

Sigh 2 pages, this was answered in the first response

As long as you don’t spend 40% or more of your time at any location then you can claim expenses when over 24 Months

[BrilloPad]

if you live between(ish) the two sites and spend 2 days a week at each, and one day at home then you can claim forever.

How do you split your time between them?

If you don’t spend more than 40% of your time at either then neither is subject to the 24 month limit. The 24 month rule will apply to either site independently of the other if you spend more than 40% of time there.

Ideally in this situation you’d want to try and spend 20% working from home and split your time at each site evenly.

This is very interesting!

So I can work at home, at site 1 or site 2. When I am there I can work for client 1 or client 2.

Though it is ALOT easier working at client 1 from site 1 and client 2 from site 2. Except for people walking up and asking questions - though I consider that a happy problem....

[sapsam]

They meet the definition of temporary workplace so yes. You can claim travel expenses between home and the alternative site and between the (now permanent) and temporary sites.

Are you also going to be recharging the additional travel costs? I would.

Thanks for your response

Yes the client is paying to my Co, but my query was more about whether I can claim from my Co, without incurring additional BIK.

[TheCyclingProgrammer]

Isn't it to do with how far that 12 miles forms as part of the overall trip? For example if you're commuting from London -> Edinburgh then move to London->Edinburgh+12 you can't as the workplace hasn't demonstrably changed.

Whilst I agree the common sense approach is that the further you travel to one site, the further you’d need to travel to the second site for it to be a significantly different location - there isn’t a black and white answer. It’s down to you to demonstrate if queries why you think it’s a significant change in location from one site to another.

[TheCyclingProgrammer]

Interesting as I have 2 sites. I can work at either. When I get to 2 years(if I do) I might look at this again.

How far geographically do they have to be apart? They are 12 miles apart....

And yes I will ask QDOS before I do anything....

How do you split your time between them?

If you don’t spend more than 40% of your time at either then neither is subject to the 24 month limit. The 24 month rule will apply to either site independently of the other if you spend more than 40% of time there.

Ideally in this situation you’d want to try and spend 20% working from home and split your time at each site evenly.

[Lance]

Interesting as I have 2 sites. I can work at either. When I get to 2 years(if I do) I might look at this again.

How far geographically do they have to be apart? They are 12 miles apart....

And yes I will ask QDOS before I do anything....

if you live between(ish) the two sites and spend 2 days a week at each, and one day at home then you can claim forever.

[Lance]

The simple answer to this - and what I do now - is to get them to pay the expenses.

Getting the client to pay for visits to other sites is more than reasonable. I've never had a client refuse that.

[BrilloPad]

Isn't it to do with how far that 12 miles forms as part of the overall trip? For example if you're commuting from London -> Edinburgh then move to London->Edinburgh+12 you can't as the workplace hasn't demonstrably changed.

Good point!

So I live in North Wales. Commute to sidcup Friday/Sunday via train or car. Commute from sidcup to city or Wimbledon daily. Some days I have to switch offices during the day.

Its 6 months so far - bet I don't get to 2 years....

[b0redom]

Isn't it to do with how far that 12 miles forms as part of the overall trip? For example if you're commuting from London -> Edinburgh then move to London->Edinburgh+12 you can't as the workplace hasn't demonstrably changed.

[BrilloPad]

Interesting as I have 2 sites. I can work at either. When I get to 2 years(if I do) I might look at this again.

How far geographically do they have to be apart? They are 12 miles apart....

And yes I will ask QDOS before I do anything....

[TheCyclingProgrammer]

They meet the definition of temporary workplace so yes. You can claim travel expenses between home and the alternative site and between the (now permanent) and temporary sites.

Are you also going to be recharging the additional travel costs? I would.

[radish2008]

I have been fortunate enough to have my current contract run over the 24 months. So I cannot claim expenses when I travel to my client base location of Manchester.

However occasionally I have to travel to other client site in Newcastle and Birmingham lasting a few days to weeks. I'm incurring travel and hotel expenses when staying in Newcastle and Birmingham. Since these locations are temporary places of work can I claim out of pocket expenses?

Many Thanks

Sam.

The simple answer to this - and what I do now - is to get them to pay the expenses.

[northernladuk]

This exact scenario is one of the HMRC examples I believem

[malvolio]

But to answer the question, yes.