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How do you record mileage?

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    How do you record mileage?

    I am based far away from my client and at the moment I do around 2800 miles per month.
    I keep a spreadsheet with traveled distances by day, in respect to the client.
    Is this enough? How do you do it?

    #2
    I use Freeagent which tracks it for you. Just enter the mileage done at that claim and bob's your uncle. The software will manage the 10k limit etc for you and show the rate to be claimed automatically. Another reason you should be using FA if little things like mileage are causing you issues.
    'CUK forum personality of 2011 - Winner - Yes really!!!!

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      #3
      That said... Aren't you inside IR35?

      https://forums.contractoruk.com/publ...ir35-role.html
      'CUK forum personality of 2011 - Winner - Yes really!!!!

      Comment


        #4
        Originally posted by northernladuk View Post
        That said... Aren't you inside IR35?

        https://forums.contractoruk.com/publ...ir35-role.html
        Nope, this is other role.
        I dont use FA, might be easier, but I dont fee like paying for it.

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          #5
          Originally posted by pscont View Post
          I am based far away from my client and at the moment I do around 2800 miles per month.
          I keep a spreadsheet with traveled distances by day, in respect to the client.
          Is this enough? How do you do it?
          yes a spreadsheet is fine. I used to do that before I got FreeAgent.
          Like any accounting/book-keeping, there's no rules as to how you do it. It's more about can you prove you did what you say if you're investigated.
          See You Next Tuesday

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            #6
            Originally posted by pscont View Post
            Nope, this is other role.
            I dont use FA, might be easier, but I dont fee like paying for it.
            Get an accountant that offers it as part of the package. There is a fair chance they are likely to be cheaper than your existing one and you get FA.

            That said, I've always said, if you like and trust your accountant then I wouldn't be moving just to save a few quid and get FA. Your call.
            'CUK forum personality of 2011 - Winner - Yes really!!!!

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              #7
              Originally posted by Lance View Post
              yes a spreadsheet is fine. I used to do that before I got FreeAgent.
              Like any accounting/book-keeping, there's no rules as to how you do it. It's more about can you prove you did what you say if you're investigated.
              Well, I dont think anyone can. You have a business address and a contract say 300 miles away. These are facts.
              How do you prove you driven your car, or how do they prove you haven't driven it?

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                #8
                Being old school, and back before the likes of cloud accounting packages came along, I bought a mileage log book and kept it in the car. Logged the odometer for each trip and then once a month totted up the totals.

                If I went back to driving every day, I'd probably look at something a bit simpler to use. There's probably a smartphone app out there now.

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                  #9
                  Originally posted by pscont View Post
                  Well, I dont think anyone can. You have a business address and a contract say 300 miles away. These are facts.
                  How do you prove you driven your car, or how do they prove you haven't driven it?
                  Take photos of the odometer before and after each trip, and make sure the photos are location-tagged.

                  (That's not a serious suggestion, by the way.)

                  Comment


                    #10
                    Many accountants offer Free Agent as a part of the price. Get away from those pesky spreadsheets!
                    Dolan Accountancy

                    Contractor Umbrella

                    01442 795 100

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