Self Billing invoices.

[LisaContractorUmbrella]

Im surprised you say that Lisa. AFAIA, creating an invoice irrespective of whether you send it or not, create a new tax point which not only muddies the water but, also contravenes the agreement between agency and hmrc regarding self billing?

Anyway, I dont bother. I really dont see the point of creating any other document. Every time I've been on SB, the invoice \ remittance \ self billing 'document' contains all the information required. Neither does creating your own invoice put you on a stronger footing for IR35 so, I just dont get it.

We need an audit trail for one - we work with about 2000 agencies and clients and to raise invoices for some and not for others would leave us with an incomplete audit trail. Also agencies' self-billing invoices have been known to be incorrect - our invoice is generated from timesheet information provided by our employees - so any discrepancies have to be investigated to make sure that the amount we pay out is correct.

[cojak]

Does that include the legal rquirement that all your invoices are sequentially numbered...?

Your invoices would still be sequentially numbered - your method of payment into the company simply changes from Invoicing to Sales. Moving to another agency that doesn't use SB will simply start up your invoice numbers from where you left off.

Anyway, my accountant was very clear how they want me to manage this aspect so that's how I'm doing it now.

[malvolio]

Your invoices would still be sequentially numbered - your method of payment into the company simply changes from Invoicing to Sales. Moving to another agency that doesn't use SB will simply start up your invoice numbers from where you left off.

Anyway, my accountant was very clear how they want me to manage this aspect so that's how I'm doing it now.

Hmm... Subtle - hadn't thought of taking that line, but it only works if you consider you aren't providing a continuing service but are selling discrete deliverables every n days. Which strictly speaking I'm not, and nor are you if you are getting paid regularly by timesheet.

[Wanderer]

Hmm... Subtle - hadn't thought of taking that line, but it only works if you consider you aren't providing a continuing service but are selling discrete deliverables every n days. Which strictly speaking I'm not, and nor are you if you are getting paid regularly by timesheet.

The invoices I raise when I bill clients are sequentially numbered. The invoices my client's raise to me through self billing are sequentially numbered. In my book keeping system I make an entry for each billing period and reconcile this against the self billing invoice when it arrives.

In order to deal with the different numbering series from different clients, I just prefix a code to the invoices to distinguish between invoices from different clients in my book keeping system. I guess that another way to do it would be to allocate your own invoice sequence number to each self billing invoice as it arrives.

I really don't think it's all that complicated.