Email archiving

[ladymuck]

What's a good email archiving solution these days? I have O365 subscription and use Outlook 2016. Always hearing horror stories about psts (and have had to try and recover my fair share of corrupt ones over the years) but am not aware of anything that will properly archive out of sight but remain reasonably accessible.

It's not about mailbox capacity, more a need to tidy and keep old stuff I don't need regular access to somewhere else.

Thoughts anyone?

[LondonManc]

A filing cabinet?

[SimonMac]

What about just using folders within the mailbox? I have a few high level folders making use of the category tabs and then have an outlook rule that moves any email over 180 days into an archive folder. Everything stays on the server, and it's out of sight.

[ladymuck]

Yeah, that's what I currently do. My inbox is my to do list (so it's empty ) and everything else is filed away. It just annoying me that there's folders containing stuff about accounts and contracts from years ago that I don't need to see but need to keep. I used to dump such things into a PST so they were out of the way and not messing up my nice folder structure.

Just hoped there was some nice and tidy way

[northernladuk]

Let your secretary deal with your accounts and contract stuff so it clutters their inbox not yours?

[SimonMac]

Yeah, that's what I currently do. My inbox is my to do list (so it's empty ) and everything else is filed away. It just annoying me that there's folders containing stuff about accounts and contracts from years ago that I don't need to see but need to keep. I used to dump such things into a PST so they were out of the way and not messing up my nice folder structure.

Just hoped there was some nice and tidy way

Just have one top level folder called Archive and everything under that, so from your point of view you have a clean inbox and only one folder

[ladymuck]

So, stick with my current system then

Good to know there is no improvement to perfection

[eek]

So, stick with my current system then

Good to know there is no improvement to perfection

The risk is that the pst file gets corrupted. Given that outlook.com / office 365 gives you 10-15gb it shouldn’t be an issue keeping all archives within it something that can’t be broken.

[ladymuck]

The risk is that the pst file gets corrupted. Given that outlook.com / office 365 gives you 10-15gb it shouldn’t be an issue keeping all archives within it something that can’t be broken.

Ah you misunderstand - I no longer use PSTs, I use sub folders in my inbox but I always liked to archive out of sight and hoped there was a way to achieve that without a PST

[mattfx]

Personally, I'd use Mimecast. It's a paid for service, but you also get some other useful features along with it and it isn't expensive. If you work with sensitive data you can also send encrypted mail, which can be very useful.

Also, not quite archival... But if you aren't backing your email data up, the O365 recovery costs for accidental deletion are eye watering. Consider using Veeam for O365 - it's extremely cheap because it's a new service they're offering out to customers.