Reply to: Claiming Mileage Advice

[SteelyDan]

How do you get the number of miles driven from your odometer to your spreadsheet? I didn't realise that computing technology at the turn of the 20th century was so advanced.

Well I know I'm going to travel from home to say, Leeds.
I use either AA or google maps to work out a single distance [I use postcode of home vs postcode of client office destination].
There'll be optional routes, which will vary the actual mileage.
I select the one which gives the greater distance as this allows for occasions when I might need to go up the A1 [longer] or use M1 [slightly shorter]. Selecting the greater distance consistently in my calcs allows for times when/if there's a road closure/other disruption which might prevent me from travelling on a normal set route.

I multiply it [distance] by 2 cos I'm know at the end of the day I'm returning home.
End of month I multiply the above by number of days which I travelled [e.g. 21 days] which I enter on my spreadsheet.
I claim that number multiplied by either 0.45/0.25 & reimburse as an expense item.

End of the year I might end up a few quid up or down. It doesn't need to be exact unless yr a purist/pedant/paranoic.

Next question?

[SueEllen]

Alright! Keep yer Alan's on. Why the hell would anyone estimate the distance when google maps can tell you the actual distances? It would never have occurred to me that an estimate would suffice. As it happens, this Thursday will see me tick over the 10k for the year

Postcodes don't give the exact distance. So it's an estimate and HMRC are happy with that.

(And yeah I use Google maps and have service records for my car.)

[northernladuk]

Ha! I ticked over the 10,000 limit about 10 weeks into the new counting session...

If you go perm the 10k resets and then leave and go contracting with an umbrella it resets again. Rinse and repeat in the 12 month period and then at April open a new company up and start claiming the mileage again as a contractor.

Simples.

[Lost It]

Ha! I ticked over the 10,000 limit about 10 weeks into the new counting session...

[barrydidit]

Over then under estimating a journey by a mile or two is obviously the same as doing it by 10,000 miles.

Alright! Keep yer Alan's on. Why the hell would anyone estimate the distance when google maps can tell you the actual distances? It would never have occurred to me that an estimate would suffice. As it happens, this Thursday will see me tick over the 10k for the year

[SueEllen]

To the nearest ten thousand?

Over then under estimating a journey by a mile or two is obviously the same as doing it by 10,000 miles.

[northernladuk]

And dont forget, mileage is claimable upto 2 years only subject to the usual (well known) conditions unless you change the geographical location you travel to.

Nope. I suspect you've got it right in your head but put it down badly. Just checking.

[washed up contractor]

And dont forget, mileage is claimable upto 2 years only subject to the usual (well known) conditions unless you change the geographical location you travel to.

[Lance]

To the nearest ten thousand?

what does yourco expense policy say?

[barrydidit]

You know you are allowed to estimate the number for miles driven don't you?

To the nearest ten thousand?

[SueEllen]

How do you get the number of miles driven from your odometer to your spreadsheet? I didn't realise that computing technology at the turn of the 20th century was so advanced.

You know you are allowed to estimate the number for miles driven don't you?

[northernladyuk]

How do you get the number of miles driven from your odometer to your spreadsheet? I didn't realise that computing technology at the turn of the 20th century was so advanced.

OCR. Before automation, your driver would undertake the task by methods unknown.

[northernladyuk]

Thanks for the quick reply.

Northernladuk - I'm a fan. Thanks for making reading forum posts very entertaining indeed!

Don't encourage him.

[ladymuck]

FTFY.

I think we have spreadsheets &/or other more advanced ways of recording mileage nowadays...

How do you get the number of miles driven from your odometer to your spreadsheet? I didn't realise that computing technology at the turn of the 20th century was so advanced.

[SteelyDan]

Back in the 19th century I used to drive a lot for business, I had a little mileage log book (you can buy them for a few quid) that I kept in the car and logged every journey recording which client if business. I then totted it all up at the end of the month as part of my monthly expenses. The book will get shredded when seven years have passed from the final entry.

FTFY.

I think we have spreadsheets &/or other more advanced ways of recording mileage nowadays...