Self Billing invoices.

[ma365]

Hi,

I have started a new contract which I got through an agency. It's one of the big agencies which has a self billing system in place. I have spoken to several people recently who are also working through agencies who run a self billing system. In addition to invoice raised by the agents system they also create their own invoice which they keep on file. Nothing actually happens to this invoice and it's not required for getting paid by the agency. The argument is that it looks better in light of IR35 and keeps continuity in their own accounts.

Is it OK to raise duplicate invoices when the agency is already raising one automatically?

Any advice appreciated.
Thanks
ma365

[cojak]

Yes it is. It's important to keep the agency invoice/remittance advice for reconciliation purposes, but that's the way I have done it in the past.

[northernladuk]

<sigh>

self billing site:contractoruk.com - Google Search

[BolshieBastard]

Hi,

I have started a new contract which I got through an agency. It's one of the big agencies which has a self billing system in place. I have spoken to several people recently who are also working through agencies who run a self billing system. In addition to invoice raised by the agents system they also create their own invoice which they keep on file. Nothing actually happens to this invoice and it's not required for getting paid by the agency. The argument is that it looks better in light of IR35 and keeps continuity in their own accounts.

Is it OK to raise duplicate invoices when the agency is already raising one automatically?

Any advice appreciated.
Thanks
ma365

Nope, its not despite the plethera of advice you may get. The SB arrangements are that with hmrc's agreement, you do NOT raise an invoice as it is a duplicate of that raised by the agent.

I dont know why people need to raise a shadow invoice or whatever they want to call them under SB. You have your timesheets as your record. You submit them and the agent sends you an invoice \ remittance advice. This is all you need for your records.

Yes it is. It's important to keep the agency invoice/remittance advice for reconciliation purposes, but that's the way I have done it in the past.

Sorry, no it isnt. The SB arrangements are specific on this. You must not raise any other invoice as it effectively becomes a duplicate tax point.

As I said above, I dont see why anyone needs to raise a shadow invoice 'for their records.' You have the details to hand ie your timesheet(s) and the SB invoice \ remittance advice.

[Andy Hallett]

Self Billing invoices.

Have the agency provided you proof of their self-billing status agreed by HMRC?

[No2politics]

Self Billing invoices.

Surely it feeeeels more correct to not use self bill. Do your own invoices, and make sure to put your company logo on them. On the invoice state which deliverable you are invoicing for( amongst the deliverables you have in your contract schedule).

Would a legitimate business let another business generate its invoices?

[cojak]

Have the agency provided you proof of their self-billing status agreed by HMRC?

They never did with me.

[cojak]

Nope, its not despite the plethera of advice you may get. The SB arrangements are that with hmrc's agreement, you do nOT raise an invoice as it is a duplicate of that raised by the agent.

I dont know why people need to raise a shadow invoice or whatever they want to call them under SB. You have your timesheets as your record. You submit them and the agent sends you an invoice \ remittance advice. This is all you need for your records.



Sorry, no it isnt. The SB arrangements are specific on this. You must not raise any other invoice as it effectively becomes a duplicate tax point.

As I said above, I dont see why anyone needs to raise a shadow invoice 'for their records.' You have the details to hand ie your timesheet(s) and the SB invoice \ remittance advice.

So I enter it as Sales rather than invoice receipt?

Recording income; must I create invoices? - FreeAgent

Oh well, lesson learned for next time.

[Andy Hallett]

Self Billing invoices.

They never did with me.

My bad, they are the (very) old rules.

When we built our online systems we were very keen that they were not self-billing. Contractors don't like the lack of control.

[Kugel]

Have the agency provided you proof of their self-billing status agreed by HMRC?

If you want to put in place a self-billing arrangement with your supplier you don't have to tell HM Revenue & Customs (HMRC) or get approval from them. But you do have to do the following:

• get your supplier to agree to the arrangement
• meet certain conditions

HM Revenue & Customs: Self-billing and VAT