Flight/hotel booking sites that provide invoices

[Spoiler]

Ahem, just booked flights/hotel with Expedia. Sorry about the noise

[Spoiler]

Not sure why you'd need a valid VAT invoice anyway as your clients won't be reclaiming any VAT on the supplier's invoice, they'll be reclaiming VAT off of your invoice which you have to charge regardless of what VAT (if any) the supplier might have charged. Any receipt/invoice should do if they simply want evidence of the costs you've incurred and are re-charging.

Thanks, just been reading up on this.

[TheCyclingProgrammer]

Not 100% clear, though, is it? Expedia don't charge VAT for their services. Doesn't the hotel still charge VAT though?

If Expedia are operating as the principle rather than simply acting as an agent then I don't think it matters, but VAT rules for agents especially travel-related can be complicated.

All OP needs to know is whether any of the services supplied would usually be standard rated in the UK, in which case the reverse charge might apply and that anything they re-charge to their customer has to have VAT charged on top (which their client can reclaim).

[LondonManc]

Not 100% clear, though, is it? Expedia don't charge VAT for their services. Doesn't the hotel still charge VAT though?

[TheCyclingProgrammer]

Not sure why you'd need a valid VAT invoice anyway as your clients won't be reclaiming any VAT on the supplier's invoice, they'll be reclaiming VAT off of your invoice which you have to charge regardless of what VAT (if any) the supplier might have charged. Any receipt/invoice should do if they simply want evidence of the costs you've incurred and are re-charging.

Also bear in mind if you're purchasing any services with the hotel/flights that would normally be standard rated in the UK, you may have to account for these purchases on your own VAT return under the reverse charge.

[Spoiler]

I thought so to, I think you're over thinking it.

Yep, maybe trying to head off a problem that doesn't exist.

[TheBA]

Hmm, pretty self explanatory that ;-)

I thought so to, I think you're over thinking it.

[TheBA]

Maybe. I don't know. I'd prefer not to find out by having a nice invoice to hand over in the first place. Anything for a quiet life...

But, assuming you're FRS and your client doesn't pay VAT, won't your Co be further out of pocket.

[Spoiler]

They don't give a VAT invoice as the don't charge VAT.

"Supplier Expedia Travel is located in the United States of America, as a result of which no VAT will be charged on services provided by Expedia Travel"

Hmm, pretty self explanatory that ;-)

[Spoiler]

Blimey lol. Competent lot ain't they.

Maybe. I don't know. I'd prefer not to find out by having a nice invoice to hand over in the first place. Anything for a quiet life...

[northernladuk]

Blimey lol. Competent lot ain't they.

[TheBA]

They don't give a VAT invoice as the don't charge VAT.

"Supplier Expedia Travel is located in the United States of America, as a result of which no VAT will be charged on services provided by Expedia Travel"

Edit: (note to self alway hit refresh before posting)

[Spoiler]

The reservation of any pre-paid "pay online now" hotel bookings and Expedia Special Fare products and Expedia Packages for destinations within the European Union is covered by the regulations for travel agents and tour operators, as set down in Articles 306-310 of the EU Principal VAT Directive [2006/112/EC]. The Supplier Expedia Travel is located in the United States of America, as a result of which no VAT will be charged on services provided by Expedia Travel.

https://www.expedia.co.uk/p/support/...ing-conditions

Yep, got that (TOMS stuff, I think). Doesn't help when I need to submit an invoice and get push back from the client that they want a VAT one (justified or not)...

Just heading off trouble before it arrives. If there's a good alternative that provides clear invoices, I'd prefer to use that.

[northernladuk]

The reservation of any pre-paid "pay online now" hotel bookings and Expedia Special Fare products and Expedia Packages for destinations within the European Union is covered by the regulations for travel agents and tour operators, as set down in Articles 306-310 of the EU Principal VAT Directive [2006/112/EC]. The Supplier Expedia Travel is located in the United States of America, as a result of which no VAT will be charged on services provided by Expedia Travel.

https://www.expedia.co.uk/p/support/...ing-conditions

[Spoiler]

About to book flight/hotels, which I have to expense to the client. Just about to click through on Expedia, when a quick search turned up that they don't provide VAT invoices.

Any recommendations on user friendly sites for booking hotels & flights that provide you a nice invoice (appreciate that flights are 0% vat, but an official bit of paper to provide the client may save some hassle).

It seems laterooms are good for hotels & VAT invoices - also have the option to pay now or pay on arrival at the hotel.

Flying with BA.

Thanks.