Signing contract extensions retrospectively

[kay]

I have been working thru Elan for more than 3 yrs, my contract is extended by the client every 6 months. Each time I got an extension I signed the contract and sent it to the agency.
I have not been happy with their services and have told them that I'll be looking to use another agency for my next extension.
ThenI got the following email regarding previous extensions going back 3 yrs :

I have checked all our files and we do not have these documents signed.
We need these as we have to have signed copies for all extensions and
contracts for all contractors as part of audit requirements.

Now they want me to sign all the previous extensions as they 'don't seem to have them in their records'.
Has anyone experienced this? am I obliged to sign these expired extensions?
Please advise.

[badger7579]

I believe that regardless of you signing the document that fact that you have continued to work for the client means you have accepted the contract so what does it matter if Elan want you to sign these?

However as its their mistake and they have misplaced the signed contracts bill them for your "admin" time to sign these for them.

Just out of curiosity how do you propose to go about using another agent for your next extension (assuming your offered one)? Why not go direct?

[Hex]

Why sign anything new if you're not going to use them again? What they're required to have for their Audit requirements is nothing to do with you. Ignore them.

Check out that you are within your legal rights before using another agency though.

[badger7579]

Why sign anything new if you're not going to use them again? What they're required to have for their Audit requirements is nothing to do with you. Ignore them.

Check out that you are within your legal rights before using another agency though.

You can bill them £££ for a few sigs

[YHB]

the contracts will have a lockin clause- dont sign without removal/crossing this out and initialling.


If the contract not signed and little proof you read then they will struggle when forcing u to stay with them

[badger7579]

He's already signed as he has carried on working for the client.

[pmeswani]

I have been working thru Elan for more than 3 yrs, my contract is extended by the client every 6 months. Each time I got an extension I signed the contract and sent it to the agency.
I have not been happy with their services and have told them that I'll be looking to use another agency for my next extension.
ThenI got the following email regarding previous extensions going back 3 yrs :

I have checked all our files and we do not have these documents signed.
We need these as we have to have signed copies for all extensions and
contracts for all contractors as part of audit requirements.

Now they want me to sign all the previous extensions as they 'don't seem to have them in their records'.
Has anyone experienced this? am I obliged to sign these expired extensions?
Please advise.

Just out of interest, when you originally signed these documents, did you scan and email them the information or did you post it to them? If you posted the information to them, did you send them by recorded / registered post? If so, you can send them a copy of the tracking details as proof that you had sent them the details. If you have an email copy, send them a copy of the original docs and advise them that if they "misplace" the details, you will be invoicing them your cost for resolving their problem.

[expat]

... I got the following email regarding previous extensions going back 3 yrs :

I have checked all our files and we do not have these documents signed.
We need these as we have to have signed copies for all extensions and
contracts for all contractors as part of audit requirements.

Now they want me to sign all the previous extensions as they 'don't seem to have them in their records'.
Has anyone experienced this? am I obliged to sign these expired extensions?
Please advise.

They seem to have forgotten to explain to you the link between
"we need"
and
"you need to"

[kay]

Signing contract extensions retrospectively

I didn't send the previously signed extensions by recorded mail. I guess I will have to check them carefully to make sure they haven't sneaked in a clause that might affect me switching to another agency and will charge them for admin.

[TheFaQQer]

the contracts will have a lockin clause- dont sign without removal/crossing this out and initialling.


If the contract not signed and little proof you read then they will struggle when forcing u to stay with them

That's worth a try - I would cross the clause out, initial it, and sign it with the date that you sent back the original.

Then send them a photocopy of this, so that it appears that this is what you originally sent them, then it's easier to get out of any handcuff clause.

Of course, this may all be irrelevant if they have a handcuff clause with the client that stops them from using a different agency to secure the services of the OP. It's well worth checking with the client that they are OK for you to change agency before doing anything, though.