laptop for business: reclaim vat

[cojak]

I had no problems at all when I bought my MBP and software from Apple.

[TheCyclingProgrammer]

Heard back from my accountant and he thinks the multiple invoices should be ok as long as I can prove it was the same order, which I can. Each invoice is dated differently (the shipping date) but contains the original order date and identical order numbers. I have a copy of the order. He thinks at worst there is a "small risk" but that HMRC would probably be pragmatic about this.

Like Cheese Slice I also use FreeAgent and have entered the purchase as a single bill to account for the separate payments which in turn shows a single capital item in the books. Bit annoying that FreeAgent doesn't let you add separate lines to a bill but not a big issue I guess as both items depreciate the same anyway.

[Jessica@WhiteFieldTax]

Heard back from my accountant and he thinks the multiple invoices should be ok as long as I can prove it was the same order, which I can. Each invoice is dated differently (the shipping date) but contains the original order date and identical order numbers. I have a copy of the order. He thinks at worst there is a "small risk" but that HMRC would probably be pragmatic about this. .

Concur

[TheCyclingProgrammer]

Concur

Thanks for the extra reassurance Jessica.

I very much doubt I will draw the attention of the VAT man anyway as it's only the second time in 5 years trading I've made a capital purchase claim. But you never know...

[ThomserveBAS]

Thanks for the extra reassurance Jessica.

I very much doubt I will draw the attention of the VAT man anyway as it's only the second time in 5 years trading I've made a capital purchase claim. But you never know...

My order from Ebuyer had several different invoices (as parts were dispatched from various warehouses) but as they could all be linked back to a single order number, my accountant had no queries with it.

[TheCyclingProgrammer]

OK, I'm mostly satisfied that I won't have a problem but I thought there is no harm in trying to get a combined invoice out of Apple anyway.

The initial response was that I would have to return everything (!) and re-order and select combined shipping to get a single invoice. Seems quite ridiculous. I responded asking why they couldn't issue a new invoice and a corresponding credit note, which seems the logical solution from a bookkeeping perspective, unless I'm missing something obvious. My request has been forwarded to their finance team.

UPDATE: Apple got back to me and confirmed they cannot issue a combined invoice unless I return everything and re-order, so I'm just going to leave it and hope the proof of order is satisfactory if questioned.

[TheCyclingProgrammer]

Apple's finance team dropped me another email and said that even though they could not issue a new invoice, they were able to re-issue the existing invoices with the additional statement "This document relates to the single purchase of <order number> from Apple." which I suppose is better than nothing.

[CheeseSlice]

Apple got back to me and confirmed they cannot issue a combined invoice unless I return everything and re-order

Typical nonsense from another overgrown organisation where business process no longer directs IT, and IT directs business process. Apple FAIL

[TheCyclingProgrammer]

Typical nonsense from another overgrown organisation where business process no longer directs IT, and IT directs business process. Apple FAIL

Quite, especially as the updated invoices they sent me appeared to be debit notes and each came with a corresponding credit note, so why they couldn't have just issued a single debit/credit note...who knows!