Overnight Subsistence

[TheFaQQer]

I believe it comes under their dispensation

Nope.

Dispensation means that the employer does not need to declare certain expenses on a P11D.

It does not mean that the employee does not need to keep the receipt proving that they incurred the expense that they are claiming for.

[The Spartan]

Nope.

Dispensation means that the employer does not need to declare certain expenses on a P11D.

It does not mean that the employee does not need to keep the receipt proving that they incurred the expense that they are claiming for.

Ok I'm a little confused, I do keep all my receipts but the only ones I have to submit to my umbrella company to process my expenses are: Fuel, Sundry Expenses and Travel.

Should they be asking for all my receipts, I know of some other contractors that use umbrella companies that insist on it.

[TheFaQQer]

Ok I'm a little confused, I do keep all my receipts but the only ones I have to submit to my umbrella company to process my expenses are: Fuel, Sundry Expenses and Travel.

Should they be asking for all my receipts, I know of some other contractors that use umbrella companies that insist on it.

If you are claiming something from your employer, you need to have a receipt. If HMRC do an audit of you (and it will be you personally that's responsible rather than the employer), then how can you prove that the expense you submitted to the company ever occurred?

What would stop you (for example) claiming a £2000 laptop and never buying one? In the event of an audit, how can you show that you incurred the expense?

Just because your employer doesn't want to see your receipts doesn't mean that HMRC doesn't want to see your receipts.

[The Spartan]

What would stop you (for example) claiming a £2000 laptop and never buying one? In the event of an audit, how can you show that you incurred the expense?

Just because your employer doesn't want to see your receipts doesn't mean that HMRC doesn't want to see your receipts.

I have all my receipts and I keep them all, what I am asking is should they (my umbrella company) be requesting them all?

[malvolio]

I have all my receipts and I keep them all, what I am asking is should they (my umbrella company) be requesting them all?

No idea. Only they can answer that.

[LisaContractorUmbrella]

I have all my receipts and I keep them all, what I am asking is should they (my umbrella company) be requesting them all?

All umbrella companies should perform random checks on their employees to ensure that they are not claiming expenses to which they are not entitled, so, every so often, you should be asked to supply the supporting documentation for your expense claims i.e receipts or proof of expenditure

[The Spartan]

All umbrella companies should perform random checks on their employees to ensure that they are not claiming expenses to which they are not entitled, so, every so often, you should be asked to supply the supporting documentation for your expense claims i.e receipts or proof of expenditure

I gather you have a similar process or do you ask all your contractors to submit all their receipts?

[LisaContractorUmbrella]

I gather you have a similar process or do you ask all your contractors to submit all their receipts?

Yes, this is our process - we don't need to see all receipts as we have a dispensation (like most brollies) but I think it is best practise to carry out spot checks

[The Spartan]

Yes, this is our process - we don't need to see all receipts as we have a dispensation (like most brollies) but I think it is best practise to carry out spot checks

It's comforting to hear