Quick VAT/Expense question

[gingerjedi]

I've just done a very small piece of work for a client where I had to pay quite a large parking fee, agent said they would pay.

How do get round the VAT on the invoice when I've paid cash VAT inclusive? Can I just put 0 in the VAT box and pay the fee straight back to myself from the business account?

[LisaContractorUmbrella]

I've just done a very small piece of work for a client where I had to pay quite a large parking fee, agent said they would pay.

How do get round the VAT on the invoice when I've paid cash VAT inclusive? Can I just put 0 in the VAT box and pay the fee straight back to myself from the business account?

Are you VAT registered? If so can you add parking fee to the price of the work and then just charge VAT on the total

[malvolio]

I've just done a very small piece of work for a client where I had to pay quite a large parking fee, agent said they would pay.

How do get round the VAT on the invoice when I've paid cash VAT inclusive? Can I just put 0 in the VAT box and pay the fee straight back to myself from the business account?

It's all a bit counter intuitive unless you break it down properly.

You put in an expense claim to YourCo. YourCo invoices the client for the cost of the expense payment plus VAT. You get your cash back, YourCo recovers the correct amount of VAT. You personally don't get the VAT back, other than as part of the total business-related cash payment. YourCo gets its expense payment covered by the client.

VAT is added to the total cost of the delivery of the service that the parking was involved with, the VAT in the parking charge itself is irrelevant.