client travel query

[northernladuk]

Oh and most importantly diesel... When in the duty free..

FaQQer likes the Cohiba Esplendidos Cigars and I will have anything that has been rolled on the sweaty inner thigh of a large Cuban lady. Am not fussy but anything under 5 off would be highly offensive to us both!!

Hope it goes ok.......

[chef]

how about tell the client that you will be working during hte flight in preparation for the meeting and therefore will be billing..

also, it seems to me that they are taking the p!ss, my guess is that you wont be long for the door yourself and they are keeping you on to go on this trip, pay absolutely bare minimum for you/it and then get rid soon after.. be warned. If it was me i'd say what they are asking is not acceptable:

-non paid travel
-25hr cattle class with meeting and no rest in between

that will almost guarantee you not to be fit when you return

if it's that important fo ryou to be there then they'd want you in a fit state to do something other than simply be a shell of a body there (which is what you'd be) and so they need to either allow some rest time before/afterwards or upgrade the flight to business to allow more comfortable travel or you're very sorry you can't go..

[Manic]

Have to agree with chef, sounds like the fact a refusal to travel was discussed has already blotted your copybook.

Remember also that VAT should be charged on the expenses.

[diesel]

Oh and most importantly diesel... When in the duty free..

FaQQer likes the Cohiba Esplendidos Cigars and I will have anything that has been rolled on the sweaty inner thigh of a large Cuban lady. Am not fussy but anything under 5 off would be highly offensive to us both!!

Hope it goes ok.......

I will send you an invoice plus VAT and handling charge

[diesel]

how about tell the client that you will be working during hte flight in preparation for the meeting and therefore will be billing..

also, it seems to me that they are taking the p!ss, my guess is that you wont be long for the door yourself and they are keeping you on to go on this trip, pay absolutely bare minimum for you/it and then get rid soon after.. be warned. If it was me i'd say what they are asking is not acceptable:

-non paid travel
-25hr cattle class with meeting and no rest in between

that will almost guarantee you not to be fit when you return

if it's that important fo ryou to be there then they'd want you in a fit state to do something other than simply be a shell of a body there (which is what you'd be) and so they need to either allow some rest time before/afterwards or upgrade the flight to business to allow more comfortable travel or you're very sorry you can't go..

Chef- dont think i can work during the flight but good idea. Project has limited budget for hours left and already overun (typical client commercial managers always underbid projects!).

Yeah agree no idea how long i will be on this gig.....and no others around

I will be travelling to arrive night before meeting starts. But after the 2-3 day meeting they want me back on the flight home. I will be travelling with a client permie member, but typical permies dont object.

Manic - i did not refuse the travel , i just objected to being not being able to
charge all travel time.

I am hoping i can charge expenses via invoice PLUS VAT! And pocket a few pennies via flat rate scheme. But as i said client usually prefers contractors to be paid expenses direct. Something i am not happy on a IR35 perspective.

But sure as hell on next contract update i will make sure agent includes a line to state "all project time is chargeable, unless agreed beforehand by client".

[northernladuk]

I will send you an invoice plus VAT and handling charge

Make sure you do that after you have authorised my invoice for Business Consultancy given....

and who says contracting isn't a cut throat business lol

[Wanderer]

I have been with this client for a few years now, and never travelled with them before. SO this is first expense claim i will be submitting if i go on the trip.

My advice to you is to take a deep breath and just get on with it. Do the trip and take the extra few hours pay. If you are that worried about IR35 then don't claim any expenses through the client - put them all through your company and pay for it out of your company profits.

And when you are all done, thank your lucky stars that you've been with the client for a few years and this is the first time you've been asked to travel for them. Lots of poor sods are on and off aircraft every week, getting delayed, spending hours in crappy airport lounges, traveling cattle class, staying in cheap hotels in the middle of nowhere, up and about at silly times of the days to catch flights. And paying for all this out of their own company profits.

A bit of good will between you and your clients is worth quite a lot in my opinion.

[diesel]

Thanks for all the top advice given so far.

Just wanted to ask otehrws who do client travel what expenses can be claimed with and without a receipt?

I thought you can clain some incidentals without receipt up to £5 per day, is this still allowable?

[The Wikir Man]

Thanks for all the top advice given so far.

Just wanted to ask otehrws who do client travel what expenses can be claimed with and without a receipt?

I thought you can clain some incidentals without receipt up to £5 per day, is this still allowable?

You can claim £5 or (I think) £15 if overseas. HOWEVER, that is the HMRC rule - you need to check with either your client (if they are paying it) or take it from your company if you are paying it to yourself as an employee.