Originally posted by Spikeh
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The Right Way to Invoice for Expenses
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Originally posted by mudskipper View PostI see no problem in providing receipts to show that yourCo has incurred the expense. Freeagent includes an option to include recharged receipts when you create your invoice.Comment
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Originally posted by radish2008 View PostThen I would push them down the VAT route. I have used disbursements before but only for one off expenses (domain registrations etc.). I'm not sure I'd feel comfortable doing it all the time. Surely they can't be that bothered ? They claim in back after all.
Travel is a business expense (which is required in the delivery of your services to the client). Most of the time I haven't charged clients for this, and it's formed part of my daily / hourly rate. However, in this case the client has specifically said they would pay expenses, so I'm not going to argue as it will save me a considerable amount of money over the course of the contract. These business expenses cannot be charged as disbursements, so VAT has to be charged one way or another. I'm just waiting to see if the client is fussy about removing any input VAT before charging them output VAT.Comment
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Originally posted by Spikeh View PostHard not to overthink it when there's conflicting info everywhere
Well, I put forward some suggestions to the agent last night - I'll see what they come back with. Thanks for your responses.Comment
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Originally posted by radish2008 View PostThen I would push them down the VAT route. I have used disbursements before but only for one off expenses (domain registrations etc.). I'm not sure I'd feel comfortable doing it all the time. Surely they can't be that bothered ? They claim in back after all.Comment
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I'm just waiting to see if the client is fussy about removing any input VAT before charging them output VAT.
Just recharge net plus VAT, give them the receipts to back up the charge and be done with it.
You will recover your costs in full (both personally and as a business) and it will cost the client the same as if they’d paid directly.
There’s no “right” way as such, but if one of my suppliers tried to recharge me the gross instead of the net when we had agreed that expenses would be recharged at cost then I’d tell them to change it.Last edited by TheCyclingProgrammer; 14 March 2018, 11:01.Comment
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