Client paid expenses

[SandyDown]

Client asked me to travel to a few other sites last month, and was happy to pay for all expenses, from IR35 point of view, is it best to include all service and expenses in the one monthly invoice, or have it in two separate invoices? In the past I have always put it all in one invoice, but this agency is asking me to separate it and submit two invoices (mainly cuz it makes their lives easier when claiming costs from the client) I have a feeling this shouldn’t really make any difference, but wonder if someone has an opinion/experience with this?

[Sockpuppet]

As long as they don't come direct from the client and have VAT added to them then you can invoice how you like (as long as invoice is to EB).

[scooterscot]

I'm in a similar situation the client pays for my accommodation and allowance when aboard. I charge for this on my invoice, the same invoice I charge for my services.

I'm not too sure how considerate I would be towards an agent asking for split invoices after-all you are a company charging for your services and expenses, no different had you called plumber round to the house, who then charges for call out fee + services + materials.

If your agent insists on spilt invoices I add an admin fee!

[Platypus]

Client asked me to travel to a few other sites last month, and was happy to pay for all expenses, from IR35 point of view, is it best to include all service and expenses in the one monthly invoice, or have it in two separate invoices? In the past I have always put it all in one invoice, but this agency is asking me to separate it and submit two invoices (mainly cuz it makes their lives easier when claiming costs from the client) I have a feeling this shouldn’t really make any difference, but wonder if someone has an opinion/experience with this?

Split invoices may speed up the invoice approval time. Hours are likely to be approved faster than expenses. Combining the two might slow down payment.

[ratewhore]

If your agent insists on spilt invoices I add an admin fee!

Ever had it paid?

Having it all on one invoice means if anything is queried, none of that invoice is paid until resolution...

[scooterscot]

Ever had it paid?

Having it all on one invoice means if anything is queried, none of that invoice is paid until resolution...

No... and never need to.

Invoices queried before. UsuallyI charge monthly, if a query is made the longest I've had has taken a couple of weeks to resolve, usually because of receipts. I'm not that bothered, a month or two later though and that's a debt I'm be chasing on the phone every hour of the day until paid.

I guess the driving force is how quickly you need the money in your bank account...

[TheFaQQer]

If they are asking for two invoices, then give them two invoices.

Can't see it having any impact on IR35 one way or the other, to be honest.