Keeping track of expenses. What do you use?

[yasockie]

Hmm. Why do you need an additional tracker? I pay for everything by company debit card and just upload bank statments to FreeAgaent

Is this sufficient? I'm guessing hector might want receipts for individual items and they're ok with electronic ones, but bank statement alone might not be enough i guess?

[TheFaQQer]

Is this sufficient? I'm guessing hector might want receipts for individual items and they're ok with electronic ones, but bank statement alone might not be enough i guess?

If you only get an electronic receipt, then you can keep that.

If you get a paper receipt, scan it, and keep the digital image, then you also need the paper copy unless you have dispensation from HMRC.

[Jessica@WhiteFieldTax]

If you only get an electronic receipt, then you can keep that.

If you get a paper receipt, scan it, and keep the digital image, then you also need the paper copy unless you have dispensation from HMRC.

AFAIAA that's a urban myth - although please prove me wrong. Suffice to say I only keep scans of my own accounting stuff, and also sleep easily...

[TheFaQQer]

AFAIAA that's a urban myth - although please prove me wrong. Suffice to say I only keep scans of my own accounting stuff, and also sleep easily...

About five years ago, I did a project with a government ministry, digitising their post room, including their expenses system (about a million pieces of post each year). They said that they needed dispensation from HMRC, which they had.

I haven't got any proof, though, I'm just going on what they said - it may also have changed.