Expense Claims from Client

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KFW replied

7 February 2007, 19:51
Thanks everyone

I will take on board all the advice and check with the client before invoicing!

VinnyB- I am reimbursing myself for the mileage already- cheers!
Leave a comment:
PAG replied

7 February 2007, 12:52
on you invoice

Charge 40p/mile and any other expenses. Add VAT on top. they should be able to claim the VAT back (if they are registered.)

160*0.4 = £64
Hotel = £100
TOTAL = £164
VAT = £ 28.70
G.TOTAL= £192.70

HTH.
Leave a comment:
tim123 replied

7 February 2007, 11:19
You can charge the client company whatever you like (that they will pay). The 40ppm is what you can pay yourself for use of own car without incurring a BIK.

tim
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VinnyB replied

6 February 2007, 22:10
As an aside, I assume you are also re-imburing yourself 40p per mile from YOUR Ltd company as an expense? 25p/mile after 10k miles per tax year. You should be doing this for travel to and from home to the clients office already.
Leave a comment:
Crossroads replied

6 February 2007, 21:17
You need more information from the client.

1. What have they agreed to pay? 40p/mile?
2. Is this figure inclusive of VAT?

I would expect them to quote a VAT exclusive figure. The only time this is going to make a real difference to them is if they are not VAT registered, in which case they cannot offset your VAT charged.
Leave a comment:
VectraMan replied

6 February 2007, 21:03
No. You charge the client 40p per mile (if that's what they've agreed to pay) plus any other expenses (like parking). As it's a sale, like any other sale you're legally obliged to add VAT on top of that @17.5%.

Business to business dealings are usually exclusive of VAT.
Leave a comment:
KFW started a topic Expense Claims from Client

6 February 2007, 19:06
Expense Claims from Client

Hi

I'm afraid that I'm new to the whole Ltd Company thing as I have always worked under an Umbrella before and to complicate things this contract involves travel paid for by the client.

I am having to claim expense incurred for travelling from my client- they have requested I travel to another office (that has no car park!) as required.

Can anyone please confirm for my piece of mind that the 40p per mile allowance is inclusive of VAT so in order to claim I do as follows:

160* 0.4 = £64.00 so VAT is £9.53 and Net is £54.47

Also do I need to deduct VAT from Car Parking charges?

Thanks for your help!
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