Dividend Voucher and Minutes Template Available Here

[Ashwin2007]

This is a very useful template. Thanks.

The Signatory for the certificates - Should this be the Secretary of the company or the Director?

[Disc0pants]

Dividend Voucher

This is my first visit to this website so apologies if I am not too familiar how this works. Can you advsie how I can access the Excel worksheet mentioned in this thread?

Public Service Post!

Here's a little Excel thingy I put together a few years ago for generating that all important paperwork when you declare a dividend. I've used it for years and my (picky) accountant says it's spot on.

You enter a few values and presto! All the paperwork you need. Keep your accountant happy and/or save money because the accountant doesn't have to clean up your paperwork at the end of the year.

DATE OF DIVIDEND = the date you're declaring the dividend, usually today
YEAR ENDING = Your company year end date
Dividend Number = 1 for the first divi of the year, 2 for the 2nd and so on.
Pay via Director's Loan (Y/N) = See Note
Enter Total Amount of Div = The total amount of cash you're removing from the company back account.
Signatory for Certificates = Usually your name

If anyone finds this useful, then you're welcome.


Note.

Pay via Director's Loan (Y/N)

Usually N=No which means you're going to actually draw the money out of the company account. In this case minutes of the meeting agreeing the dividend are produced.

But can be Y=Yes if you're doing a (notional) transfer of funds from the current account to the director's loan account. i.e. You're not drawing the cash out of the company but moving it to be your money rather than the company's money. i.e. the money stays where it is, it's just the ownership which changes. This can be useful if the current account doesn't contain enough cash to cover the dividend maybe because you've already taken a director's loan. In this case, an EGM is required to approve the transfer into the DLA and the spreadsheet produces appropriate minutes. The minutes only take into account one shareholder, so I wouldn't use this option if you have 2 shareholders. In this case speak to your accountant. In general, it's pretty unusual that you would use this option.

Linky:
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[Platypus]

This is my first visit to this website so apologies if I am not too familiar how this works. Can you advsie how I can access the Excel worksheet mentioned in this thread?

You can now access the file here:
http://dl.dropbox.com/u/4309554/Divi...rtificates.xls