Receipt Management

[GettingBy]

Which ever ones the clients have in the stationary cupboard....

I went on Freecycle. There's usually someone giving away folders. Of course they wont be pristine, but they're only holding receipts (or other bits of paperwork I don't reference too frequently).

About 3mths ago there was a chap on there who was shutting down an office and had hundreds of lever arch folders to go. I picked up about 100 - should keep me going for a while (plus if I decide I don't want them I'll just relist and someone'll come take them off my hands).

[KayMan]

Bejeezes, I don't get 70 in two years, what are you doing? Buying single paperclips or single staples?

travel, accomodation and food mostly, it is the type of contract where I have to go to client's client sites 2-3 times a week. that means food and subsistence on the road. taxis, trains, airplanes, hotels, these things add up.

[darrylmg]

Not even broken down by month?

I don't know but it's been less than two month and I already have near 70 receipts. Granted the first month got things like limited company formation and accountancy fees etc. So assuming it is nearer to 30 in a month, then over a year that's 360, it will be tough to go through all these looking for a specific month. And especially that most receipts are small.

I think the point here is that you are building a framework so that it continues to work 5 or 10 years in the future. Maybe I just think too far head, but hey, I'm a BA after all, its my job!

Thought you only need to keep them for 6 years (if you're not under investigation)...

[SpontaneousOrder]

Not that I have many anyway, but I've not been bothered about keeping physical receipts. Surely a scan is as good as the original? The originals will be unreadable within a year anyway, and I could fake an original as easy as i could fake the scan.

[infosec]

I use crunch for accounting and just signed up to this extra service from them: Snap | Expense tracking | Crunch

I'm badly organised at things like expenses, so the snap service is brilliant for me at least - all I have to do is train myself to take a picture using the app as soon as I have the receipt in hand. It will save me money as I now claim for many smaller items I wouldn't previously have been bothered to claim. A digital copy is stored so I can be unorganised with the actual receipts to some extent which suits my 'style' ;-)

[kaiser78]

I went on Freecycle. There's usually someone giving away folders. Of course they wont be pristine, but they're only holding receipts (or other bits of paperwork I don't reference too frequently).

About 3mths ago there was a chap on there who was shutting down an office and had hundreds of lever arch folders to go. I picked up about 100 - should keep me going for a while (plus if I decide I don't want them I'll just relist and someone'll come take them off my hands).

Christ - are times really that hard ?!! Fish under the mattress and treat yourself to some new ones.

[Sausage Surprise]

Christ - are times really that hard ?!! Fish under the mattress and treat yourself to some new ones.

It's called recycling man.....